Independent Estate Agents
16:46 Tuesday 12 November

Landlord & Tenant Information

 
TENANT FEES

Administration Fee: £350
Deposit Registration: £48
Renewal Fee: £60

 

LANDLORD FEES

Tenant Introduction: 7.2%
Tenant Introduction & Rent Collection: 9.6%
Full Management: 12%
Tenancy Agreement: £120
Deposit Protection: £48
Energy Performance Certificate: £102
Gas Safety Certificate: £150
Carbon Monoxide Detectors: £54 each
Renewals: As Agreed

 

DEPOSIT PROTECTION SCHEMES

My Deposits: Deposit Protection Service

We are a Member firm of the Property Ombudsman and their approved redress scheme.
All fees and figures are including VAT.

Administration Fee: £350 incl. VAT (reservation fee is your advanced administration payment, includes tenancy agreement, references, certifying ID & Right to Rent checks)

Deposit Registration Fee: £48 incl. VAT for Rent Collect and Fully Managed properties.

Register the Landlord and Tenant details and protect the security deposit with the relevant government authorised scheme.
Provide the Tenant(s) with the deposit certificate and prescribed information within 30 days of the start of the tenancy.

Renewal Fee: £60 incl. VAT

Additional fees which may be applicable to some tenants
Guarantor Referencing: £50 incl. VAT (per guarantor)
Additional Tenant: £50 incl. VAT (per tenant more than 2)
Permitted occupiers: £50 incl. VAT (per occupier)
Check-In: £108 – £204 incl. VAT (dependant on the number of bedrooms).

What is the administration fee?
Once paid, the property will be reserved in your name and we will not show the property to other people while the property is being held for you. If you withdraw from the tenancy at any time the monies will be forfeited in full. If you fail references because of undisclosed adverse credit history, the reservation monies will be forfeited in full.

When do I pay the administration fee?
Once the terms of the tenancy have been provisionally agreed with your landlord, you will be asked to pay the reservation fee and complete a Tenant Reference Form in one of our offices.

What is the administration fee for?
The administration fee includes the cost of referencing – which will cover checking your credit status, previous employer, current or past landlords, and taking into account any other information to help assess the affordability of your tenancy application. The fee also includes providing a Tenancy Agreement and protecting your security deposit.

Any additional fees that may be applicable to you, for example a guarantor fee, will be collected before we apply for references.

What other fees may be payable before I can move into the property of my choice?

Additional Tenant
This covers the cost of processing the application and associated paperwork for any additional applicants.

Check In Fee
This fee is to cover the costs of the Check In. The Landlord will pay for the Check Out. These fees are subject to the landlord having a professional inventory.

Guarantor’s Referencing
Depending on the outcome from your application from the referencing company, your earnings or overall financial position may require you to provide a Guarantor. This is not uncommon, and means you have someone on your behalf that undergoes credit referencing – to ensure they have sufficient earnings to cover the overall rent commitments in the event that you, as the tenant, are unable to pay your rent. This fee is payable in respect of each Guarantor to cover credit referencing costs and providing a Deed of Guarantee as part of the Tenancy Agreement, which details their obligations as a Guarantor.

Permitted Occupier
This is a person who is approaching, or is over the age of 18, who will not be permanently residing at the rented property. This only applies in very specific situations and then only with the landlords consent. The administration costs include supplying the relevant documentation that explains in more detail what it means to be a permitted occupier and how this fits in with the tenancy of the property.

What monies are payable before I can move into the property of my choice?

  • 1st months’ rent
  • Security Deposit – usually equivalent to x 1.5 months’ rent
  • Check-In fee (if applicable).

 

These monies must be received in cleared finds before the keys will be released to the proposed tenant. These monies will be outlined and explained to the tenant at the point of the administration fee being paid.


LANDLORD FEES & SERVICES

 

LET ONLY 7.2% including VAT
– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a professional photographer and prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 6 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first month’s rent by Cleared funds and deduct fees (invoice for any shortfall) and provide tenant with Standing Order

 

RENT COLLECT 9.6% including VAT
– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a photographer and Prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 6 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first months rent cleared funds and deduct letting fee
– Provide tenant with Standing Order to pay rent
– Collect rent on a monthly basis held and protected in our Client Account
– Deduct Commission
– Pay funds over the pay Landlord by BACs
– Email/Post Landlord Statement of Account
– Pursue non-payment of rent and provide advice on rent arrears actions
– Advise the Landlord on Tax issues and make any necessary HMRC deduction if the Landlord is overseas
– Advise Landlord and implement new Legislation changes
– Arrange annual gas safety checks and deduct charges from rent
– Negotiate renewal at the end of the tenancy
– Advise on rent increases and draw up new contracts

 

MANAGEMENT 12% including VAT
– Provide Market Appraisal of your property in line with market conditions and suggest areas of improvement
– Arrange Energy Performance Certificate, arrange for a photographer and Prepare full colour details
– Upload your property onto the Williams Harlow Website and all the major property portals
– Accompany all viewings
– Full tenant referencing to include; Credit Check, Employment and Landlord checks
– Advise on Compliance issues
– Prepare Tenancy Agreement
– Arrange Inventory and Check in if required
– Collect 6 weeks security deposit and if held by Williams Harlow register with a Government approved Deposit Protection Scheme
– Collect first month’s rent cleared funds and deduct letting fee
– Provide tenant with Standing Order to pay rent
– Collect rent on a monthly basis held and protected in our Client Account
– Deduct Commission
– Pay funds over the pay Landlord by BACs
– Email/Post Landlord Statement of Account
– Pursue non-payment of rent and provide advice on rent arrears actions
– Advise the Landlord on Tax issues and make any necessary HMRC deduction if the Landlord is overseas
– Advise Landlord and implement new Legislation changes
– Arrange annual gas safety checks and deduct charges from rent
– Negotiate renewal at the end of the tenancy
– Advise on rent increases and draw up new contracts
– Inspect property on a six monthly basis and forward report with photos to the Landlord
– Notify the Landlord of any works required to the property
– Deal with any maintenance issues between landlord and tenant
– Arrange check out and notify landlord of any dilapidation s or recommended improvements
– Represent the landlord where a dispute is raised with the deposit protection scheme
– Serve notice to regain possession of the property and represent the landlord in court if needed

 

There is now a legal requirement for landlords to hold any monies, taken from a tenant as a deposit against breakages or losses, in one of the authorised and government approved Tenancy Deposit Schemes. Williams Harlows’ preferred scheme is mydeposits.co.uk

 

The approved redress scheme that Williams Harlow have joined The Property Ombudsman Limited redress scheme.